CASE STUDY

How Ooviiz transformed team management at the Pavillons de Bercy

Discover how the Pavillons de Bercy, a unique venue celebrating the magic of fairground art and entertainment, transformed team coordination and simplified internal management with Ooviiz. Known for its exceptional private events and immersive experiences, the museum leveraged Ooviiz to optimize its operations, ensuring seamless collaboration and efficient organization behind the scenes.

Pavillons de Bercy
0

performers

registered

0

Projects

per month

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Performers

per project

How did it work before?

Hosting performances and working with numerous actors year-round, the Pavillons de Bercy needs a collaborative, user-friendly tool to optimize team scheduling and tracking.

“We welcome around twenty shows a month and manage over 200 talents! So we needed a way to view actor availability to assign them to different roles, as well as a system to share documents and notify the teams.”

Céline Danois Chargée de Programmation artistique, Musée des Arts Forains

Céline Danois
Artistic Programming Manager
(when Ooviiz was launched)
Musée des Arts Forains

The production team was looking for a tool that could visualize all teams, facilitate interaction, and maintain a database.

Ooviiz solution

With Ooviiz, the Pavillons de Bercy gained a simple yet powerful tool for quickly gathering team availability, simplifying scheduling, and enhancing communication with performers..

“Getting up to speed with the tool was quick, and now we have an ideal platform to track our performers’ availability in real-time.”

With features like availability collection and role-based scheduling, the Pavillons de Bercy can easily manage each project, visualize events, and stay ahead of any unexpected issues.

The direct messaging and dedicated app allow team members to view their availability profiles and communicate in real-time. Using SMS and email notifications, everyone stays updated on assignments and important updates.

Finally, document management is streamlined through a single platform that centralizes communications and attendance records, while offering automated exports for availability and payroll details.

What has been the result for Musée des Arts Forains?

Since implementing the solution, the Pavillons de Bercy has saved considerable time on team management while streamlining operations.

“Implementing Ooviiz has streamlined our event organization and reduced the time-consuming tasks associated with data entry.”

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